Room Hire

The premises will be prepared in the usual conference room style set-up unless otherwise specified.

The premises should be left in the same condition as found.

You should not attach anything to the walls.

Try to finish your meeting on time, as there may be others waiting to use the premises.

If the furniture is moved, please return it to its usual set-up after your meeting has ended.

Upon booking, you must specify what equipment is needed to host your meeting.

Date(s) and length of time required

Activity and number of people expected to attend

Organisation name

Equipment required (flip chart, paper, pens etc.)

If refreshments required

Key contact (Responsible Person) details e.g. email, contact number

Once PCVS has confirmed that the room, date(s) and times are available, your booking request will be confirmed via email, and an invoice will be raised and sent to you by return.

Full payment is required within 30 days of the invoice date or by the hire date, whichever is earliest.

Full payment must be received in advance of the booking. BACS payments are preferred, details of how to pay by BACS are on the invoice.

However, should you wish to pay by cheque, please make it payable to PCVS.

Cancellation within 48 hours of the reservation incurs a charge equivalent to 50%. of the premises hire will apply.

Cancellation made with 24 hours’ notice or less, the full premises hire rate will be charged.

PCVS reserves the right to cancel any booking in the event of unforeseen circumstances. Also, if you need to reschedule or amend your existing booking, PCVS requires at least 72 hours’ notice.